Maintenance Log

[/pine]

Most tractor operator manuals that I have seen provide blank, lined pages for note and record keeping...likewise for other typical machinery that requires periodic maintenance...

 

[troverman]

I'm spoiled by owning a Kubota Grand L60 series machine which has an electronic maintenance schedule / log in the message center. It knows exactly which maintenance task at how many hours is due. It pops a message, you acknowledge when you do the service, and it resets until the hours come around to do it again. Very cool!

But I also keep an electronic copy similar to this log, very useful. Thanks for posting.

 

[M J S]

SJay; Thanks for the form.......:thumbsup:

 

[goatdoc]

I know this is an old post, cant seem to find the download (word doc.) You could pm me if you want.

 

[Gregster613]

I know this is an old post, cant seem to find the download (word doc.) You could pm me if you want.

I'm with you goatdoc, I couldn't find any attachment either. I know old post, but wonder where it vanished to?

 

[Shawn T. W.]

I just use a spreadsheet, and print it every once in awhile, and put it in with my manuals ...

 

[gsganzer]

At my new place, I'm thinking of putting up a white board in the shop with lines drawn for the engine driven equipment (tractor, welder, pressure washer etc.) and the task (Engine oil, hydraulic, air filters, greasing (if applicable).

 

[sodamo]

Screen shot of my simple ss

 

[dnw64]

I don't get too crazy with my home equipment.

For my "main" equipment - generator and tractor - I get all the "stuff" I need and put it in a large ziplock upon which I've written:

• Change oil every year
• Change filter every 2 years - 2018, 2020, 2022, etc
• Change spark plug every 2 years - 2018, 2020, 2022, etc
• Change air filter every 4 years - 2018, 2022, 2026, etc

At my business, my daughter created a database in Access for all our equipment. Now, we're a "small" business (dozen employees) but have somewhere around 50 different pieces of "equipment". Partly because that includes things like the (3) heating systems, overhead doors, ventilation fans, etc. And each one of those can have 1 or 10 or more different maintenance items that are due weekly, monthly, every 5 years or 10,000 hours.

Based on all that, we print a report every Thursday for maintenance due in the next week. Before a single lick of paying work is done on Friday, the maintenance sheets are passed out to the various departments and they must be completed or reasons submitted, in writing! why not.

I know that some of you will probably think that's a bit extreme. Maybe it is. All I know is that there are certain pieces of "equipment" (see above) without which the whole place grinds to a halt. That costs 10s of thousands a day. Short of a (covered by insurance) equipment failure*, we cannot afford that.

*We once had our main dust collector fan shear off one of the blades. Yeah, that put us down a few days, but Insurance covered "Business Interruption".

 

[dnw64]

...every 5 years or 10,000 hours.

I should say that on the intervals that specify hours, we have a separate sheet, printed on card stock, next to the piece of equipment. The maintenance "item" is "check hours, and do per sheet". So if "Every 1000 hours, re-torque bolts" is on the sheet, once you've checked it's past 1000 hours, you re-torque the bolts and write the hours at which it was done on the sheet.